Project Induction Management System (PIMS)

Features

Online Inductions

  • Online induction programs are accessible to nominated employees via desktop, tablet and mobile devices.
  • Inductees are automatically notified of a pending online induction via SMS and/or email.
  • Inductees can be tested on their understanding of induction content by requiring answers to multiple-choice questions.
  • Inductees who fail the predetermined pass mark can be required to repeat the induction.
  • Immediate updates to inductee course records means no delays in authorising access to a site.

Site Inductions

  • Control which employees attend site induction sessions to complement the needs of your program of works.
  • Inductees are automatically notified of a forthcoming site induction session via SMS and/or email.
  • Easily identify site induction no-shows and reassign them to another session.
  • A system-generated record of attendance can be scanned and automatically linked to the employee's record upon upload using the document's barcode.
  • Induction cards can be scanned using a smartphone to retrieve employee competency and induction information.
  • Induction cards can be printed on plastic blanks, smart cards or other media to suit your requirements.

Site Attendance Tracking

  • Track site activity by requiring employees to scan their induction card upon entry and exit.
  • Using our Visitor Management System, visitors can scan their visitor card upon entry and exit.
  • Scanning is performed with the use of a QR code scanner or webcam connected to our dedicated desktop application, which updates to the cloud.
  • Receive immediate notification of attempts to gain access by unauthorised personnel.
  • Generate reports on total hours worked by day, week or month.
  • Suitable for sites where no dedicated access control system exists.

Visitor Management

  • Keep track of your visitors with our easy-to-use Visitor Management System.
  • Easily locate repeat visitors to minimise data entry.
  • A system-generated site induction form can be scanned and automatically linked to the visitor's record upon upload using the document's barcode.
  • Visitor cards can be scanned with a smartphone to retrieve visitor information.
  • Use our PIMS Attendance Tracker to have the visitor scan their card upon exit.
  • Visitor cards can be printed on plastic blanks, smart cards or other media to suit your requirements.

PIMS Smartphone App

  • Our PIMS Project Assistant smartphone app connects to PIMS to assist with on-site management of employees and visitors.
  • Instantly verify employee project status, qualifications and attendance status.
  • Instantly verify visitor attendance status.
  • Scan induction/visitor cards to update attendance status.
  • Scan induction cards upon completion of toolbox talks for update to the cloud.

Subcontractor and Employee Management

  • Invite subcontractors to manage their employee records and competencies while maintaining full control, ownership and visibility of induction activities.
  • Allow employees — including subcontractor employees — to self-register on desktop, tablet or smartphone.
  • Eliminate the requirement to re-enter employee records — including competency data — by assigning existing employees to successive projects.

Compliance with Legislation

Industries that can benefit from PIMS

  • Construction. Suited to construction projects of all sizes, from heavy and civil engineering to residential construction. Smaller projects can also benefit from our PIMS Attendance Tracker. Employee self-registration, subcontractor self-management and online inductions offer significant cost-saving opportunities.
  • Mining. As with the construction industry, all types of mining projects can benefit from employee self-registration, subcontractor self-management and online inductions.
  • Recruitment. The natural overlap of recruitment and induction tasks means that staff inductions are increasingly being outsourced to recruitment consultants by their clients. PIMS is ideal for managing inductions across multiple companies and sites.
  • Agriculture. Manage the wide variety of suppliers, contractors and employees who visit your farm or winery.
  • Transport. Liaise with your customers to deliver online inductions to your drivers. Significant time savings can be achieved by having drivers complete an online induction on their smartphone prior to arriving on site.
  • Other Industries. PIMS can be tailored to suit any type of business. You can choose to manage each workplace location as a group or as individual entities.